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What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

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Reviews of Notion

Average score

Overall
4.7
Ease of Use
4.3
Customer Service
4.4
Features
4.6
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Manuel Felipe
Manuel Felipe
People Excellence Manager in Colombia
Verified LinkedIn User
Food & Beverages, 501–1,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Notion is the best cost-benefit option to Knowledge and Project Management

5.0 2 months ago New

Pros:

It integrates 2 of the most critical needs of any company: Knowledge management and project management. It is easy to implement and start using. It has versatility about the creation of admin and visitor roles, allowing the reach to several parts of the company.

Cons:

Some automation or column calculations may be hard to implement unless you know their programming. Nonetheless, a couple of hours later you are familiarized.

Jesse
Documentary Editor in US
Media Production, Self Employed
Used the Software for: 1+ year
Reviewer Source

Notion is amazing—if you can make it click

5.0 2 months ago New

Comments: Notion at first didn't make sense to me, but when it clicked, boy did it click. I run my business from Notion, I track my habits, I track my reading notes and daily notes—it all lives inside Notion. And with AI tools getting better, I only see my use of Notion growing.

Pros:

Notion is a blank canvas that lets you create basically anything you want. I've used it to create a task manager, project manager, reminders, and my ongoing library of notes and documents. All of this is even available under the free account. The AI features they have introduced are solid, helping me create blog posts and also have quicker access to my ever-expanding notes.

Cons:

A blank canvas is great, but only if you understand how to use it. It took me several tries before Notion finally clicked. It can be clunky as a task manager, and though it's functional it's not the most visually appealing.

Colleen
Senior Director, Programs in US
Retail, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Don’t understand the hype

3.0 2 months ago New

Pros:

Notion is promoted frequently as the “go to” software for task management, documentation and collaboration and I just do not understand the hype. To me it’s a simple word document and it doesn’t offer a variety of useful features unlike other task or project management software.

Cons:

It lacks common functionality that would be useful for everyday management.

Olivia
CEO in Canada
Retail, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

My company's one stop resource

5.0 3 months ago

Comments: Notion was very easy to set up and my team found the content and functionality very easy to adopt. It's the one place my team an find everything they need related to our business.

Pros:

Notion is my company's internal source for everything, such as co-worker profiles, most used documents, task management, company handbook, work events, and payroll information.

Cons:

As a non-tech, non-design person, I found it challenging to choose the right templates and set up the most user-friendly design for my team. There are pages I have built that do not get used because of how I have designed them.

Jessica
Owner in US
Graphic Design Software, Self Employed
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Notion is a fully customizable project-management solution

5.0 2 months ago New

Comments: Overall I am very pleased with Notion, as we have successfully built a functional project management system that serves as a well-oiled system for managing our company's workflow. The pricing is significantly less than well-known alternatives.

Pros:

I like that Notion allows full customization in building the databases, and does not force you into a pre-determined template like other project management systems. While the trade-off is more time spent up front learning how Notion works and building out the templates, it is worth it to have everything tailored to your business.

Cons:

The biggest drawback was the time it took to build out our Notion databases, and figure out how we should do it. There was a learning curve, and we are continually figuring new things out. Also, we really wish Notion and Google Calendar would sync, because Notion's Calendar lacks the functionality and aesthetic qualities of Google.