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What Is Spendesk?

Spendesk is the 7-in-1 spend management solution that automates your manual expense claim process. Replace paper expense reports with an intuitive mobile app, track every claim the moment it's made, and reimburse employees directly from the platform. Give your company a faster, safer, and fairer expense process - ready to use right away. Trusted by over 3,500 companies, Spendesk is helping businesses everywhere spend smarter.

Who Uses Spendesk?

Spendesk offers smart spend management software for companies that need efficient, scalable processes. A perfect fit for businesses from 30 to 1000 employees.

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Reviews of Spendesk

Average score

Overall
4.7
Ease of Use
4.8
Customer Service
4.6
Features
4.6
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Bethany
Bethany
CTO & Machine Learning Solutions Architect in US
Verified LinkedIn User
Oil & Energy, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Significantly improves budget management.

5.0 3 years ago

Comments: Spendesk allows for real-time expense tracking and quicker approvals.
It is a platform that has enabled us to optimize line item and budget execution.
It aids in the management of travel expenses.

Pros:

It allows you to automate processes and optimize your spending through an intuitive and simple interface. I like it because it allows me to better control the employees in my area and issue cards whenever they are required in the currency that they require.

Cons:

This platform has nothing that I dislike about it.

Demian
Demian
IT Director - Artificial Intelligence in US
Verified LinkedIn User
Information Technology & Services, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Monitoring and control of expenses.

5.0 3 years ago

Comments: pendesk is a very effective expense control platform, which has allowed us to avoid budget disasters in our area and to keep a record of corporate card transactions that allows us to identify inappropriate expenses.

Pros:

I like being able to track expenses in real time. It gives us the ability to issue virtual cards to make payments and receive reimbursements. It makes it easy to pay for subscriptions.

Cons:

There is nothing I dislike about Spendesk.

Sara
Operations Specialist in Spain
Computer Software, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Is useful, if youare only operating in Europe

3.0 2 years ago

Comments: Basically, is a good tool and gets the main purpose. but when you need more specifications and needs, you need to find other more complete. Then, the report at the end of the month needed to be modified because the import process to Netsuite was very touhg and the final statement very complicated to accomodate to Netsuite.

Pros:

The user experience was very correct. you could manage your tool very easy, and modify your accounting settings quickly.

Cons:

We were working with EUR and USD but we needed the GBP coverage. The multi currency was not very good covered, and we changed to other product. The reporting was not very good.

Ruben
Ruben
Head of Artificial Intelligence & Machine Learning in US
Verified LinkedIn User
Information Technology & Services, 10,000+ Employees
Used the Software for: 1+ year
Reviewer Source

Control of budget movements.

5.0 3 years ago

Comments: Spendesk monitors our department's expenses to avoid unnecessary or lavish spending.
It helps to keep a healthy accounting, pay subscriptions and issue invoices to customers.

Pros:

I like being able to issue virtual cards for unforeseen expenses or employee travel, keeping a very detailed record of expenses in case of an audit.

Cons:

There is nothing I dislike about this platform.

Katie
Katie
IT Service Manager/ Continual Service Improvement in US
Verified LinkedIn User
Information Technology & Services, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Effective cost control.

5.0 3 years ago

Comments: Spendesk is a platform that has helped us optimize our budgets and control our employees' expenses.
It allows us to run expense reports with the data it collects and design new expense and budget execution guidelines based on those reports.

Pros:

It allows me to issue cards when I or any employee in my department needs them. It allows me to make online payments and generate invoices, receive reimbursements and monitor compliance.

Cons:

I have no complaints with this platform.

Mark
Mark
Director Business Planning in Germany
Verified LinkedIn User
Computer Hardware, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Great efficiency tool for small companies

5.0 6 years ago

Pros:

It greatly improves the purchasing workflow, all the way through to payments and accounting. It decentralises purchasing, while keeping control of the whole process with the decision makers. It's very intuitive to use - I never have to train new employees on Spendesk. The customer support level is the best I've ever seen, and they are constantly adding new features and improving the existing ones.

Cons:

It costs money. But compared to the employee time saved by using it, as well as the added value compared to manual processes, it's money very well spent.

Spendesk Response

6 years ago

Thank you Mark for your kind review. We are really happy to free you and your team from the hassle of paying at work!

sanhita
sanhita
doctor in India
Verified LinkedIn User
Hospital & Health Care, Self Employed
Used the Software for: 1-5 months
Reviewer Source

easy clean neat software

5.0 2 years ago

Pros:

it has a very easy and simple user interface. With this software, we track all our expenses, bills, reimbursement, cash spends, dealer invoice, purchase order etc. The best thing is it can be assessed over the app/ through a phone

Cons:

Sometimes when we upload bills autofill doesn't work. But after a time one tends to get a hang of it as to what type of bill need to be manually filled .

Kristan
Kristan
International Sales Director in France
Verified LinkedIn User
Publishing, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Life changer!

5.0 6 years ago

Comments: Loads of international travel and receipt management - worry free

Pros:

I was in sales in the earlier part of my career and vowed to never return because I thought the expense reports took way too much of my precious time. thanks to Spendesk - it has literally changed my professional & personal life - bank is happy and I am hassle free - love, love love it!

Cons:

literally cannot think of one - so easy to use & instantaneous....My accounting team no longer loathes me!

Spendesk Response

6 years ago

Thank you so much Kristan for your wonderful review !! We are really happy to make your life so much easier.

Rodolphe
Rodolphe
Data Delivery Manager in US
Verified LinkedIn User
Computer Software, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Perfect tool for open company

5.0 6 years ago

Comments: Use it for 4 years now, so usefull for employees.

Pros:

If you work in a company where trust rings the bell for your boss you have use this tool, it's so easy and powerful. Everyone can be autonomous when travelling or need to buy any good need for his job.

Cons:

Maybe the UI with soft colors is not easy enough to understand for blind colors people leike me, bigger icon shoud be a good idea

Spendesk Response

6 years ago

Thank you so much Rodolphe for your kind review!

Vlad
Vlad
Director Of Engineering in France
Verified LinkedIn User
Information Technology & Services, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Great help for managing your work receipts

5.0 6 years ago

Pros:

- expense cards for recurring payments - OCR to recognise receipts - configurable approval workflows (with auto-approval if under specified amount) - VAT support - mobile app - visibility on back payments

Cons:

- not enough visibility with spending per per category / missing analytics dashboard

Spendesk Response

6 years ago

Dear Vlad, thank you for your kind review!

Verified Reviewer
Verified LinkedIn User
Marketing & Advertising, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Managing marketing spend for different clients in a matter of seconds

4.0 3 years ago

Comments: Finally a tool to manage marketing spends from one single place. Creating virtual cards is easy and fast. Attach them to the desired 3rd party tool and you can start tracking the spendings.

Pros:

Before Spendesk all of our client's marketing spend was with our own corporate card. Making it hard to track and match each transaction to the according client. With Spendesk this is being done automatically so we can easily print the transaction history per client. All those costs can be calculated to the client so this is fault-prove.

Cons:

Spendesk doens't work with credit, so you have to be sure to add enough funds to the account. This isn't a big problem, but with lots of marketing spend this has to be done frequently.

Matthew
Chief Technology Officer in UK
Computer Software, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Very nearly perfection, but I have a use case not handled well

5.0 6 years ago

Pros:

This is cliche, but the software just works. I really appreciate how fast it is to do all the tasks I need to do, and it really helps get my colleagues on board when it doesn't take up much of their time to upload receipts.

Cons:

It is not very obvious how to have a card that can be charged multiple times, but only as a single overall process. An example is any service which takes a deposit, then final charge once manufacture is complete. This would be one purchase request and therefore one spendesk card, but needs to allow multiple individual charges to occur. The "solution" is a subscription, but then you have to remember to cancel it or the money is reserved on the card forever.

Spendesk Response

6 years ago

Thank you Matthew for your interesting review. If you need any help with Spendesk, don't hesitate to contact our support or customer success teams!

Verified Reviewer
Verified LinkedIn User
Food & Beverages, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Spendesk Review by a client

5.0 2 years ago

Comments: I am really happy to be able to use such a tool in our day to day operations

Pros:

Tool makes it extremely easy to pay our monthly subscriptions for other tools we are using to operate our business and we don't have to deal with those processes

Cons:

If you get different amounts every month for different subscriptions; you would have to get the amount approved by the approvers which could be a disadvantage since payment doesn't go through if that's the case

Verified Reviewer
Verified LinkedIn User
Human Resources (HR) Software, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Great solution

4.0 6 years ago

Pros:

Easy way to manage all the payments, you can change your cards like a pro.

Cons:

Sometimes I need to change the amount credit allowed in a card, but once it's created, you can't change it.

Spendesk Response

6 years ago

Thank you for your review.

Jonathan
Head of Marketing in France
Computer Software, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Never be stuck waiting for the company card

5.0 6 years ago

Comments: Easy to use, super efficient, and keeps everything tidy (approval requests are logged, receipts can be attached to each expense, cards are issued for a specific vendor and with a maximum payment limit).

Pros:

Every expense incurred by the team can be sent for approval, approved, and sent to the vendor instantly.

Cons:

Certain vendors decline prepaid virtual cards, meaning it's back to the old hunting down the company card game.

Spendesk Response

6 years ago

Thank you so much Jonathan for your great review. We are indeed aware that some vendors do not accept our virtual cards. But we are looking to end this issue shortly. Have a nice day!

Verified Reviewer
Verified LinkedIn User
Computer Software, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Good review

5.0 6 years ago

Comments: Very easy to use, I use it almost daily since I work in marketing and am responsible for buying stuff for the office. I love the reminders to upload the receipts. I feel a sense of completion when I've uploaded a receipt.

Pros:

Being able to automatically pay for work spendings through spendesk without having to use my own money or wait for my expenses to be refunded by my company.

Cons:

Nothing, maybe make it possible to copy the card number.

Spendesk Response

6 years ago

Thank you for your nice review!

karim
General Manager in France
Education Management, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Easy, Painless, Efficient

5.0 5 years ago

Pros:

- Easy to use - Intuitive - Easy to manage user accesses and spending policies, to avoid creating complex procedures - Easy to upload receipts (email address for automatic matching of invoices, native app for pictures etc.) - can integrate with accounting All in all I think spendesk allows us to gain time and control over many administrative tasks, enabling us to focus more on our business.

Cons:

- Sometimes the plastic cards fail without any reason at some shops, this is a problem because it blocks us to buy things when we need them the most (ie at the cashier of a shop). But the CS team helps fairly quickly and solves the issue.

Kim
Office Manager in France
Computer Software, 201–500 Employees
Used the Software for: 6-12 months
Reviewer Source

Great office management tool

5.0 6 years ago

Pros:

Ease of use and speed of customer support response and help

Cons:

Sometimes the cards take a few minutes to load. Also the log out time is very quick meaning you can't stay logged in to your account throughout the day.

Spendesk Response

6 years ago

Hello Kim, thank you for your great feedback and nice review!

Verified Reviewer
Verified LinkedIn User
Food & Beverages, 11–50 Employees
Used the Software for: 1-5 months
Reviewer Source

Easily to adopt!

5.0 5 years ago

Comments: Tackling daily expenses with ease!

Pros:

The overall speed and straightforwardness of handling on a daily basis expenses as a field commercial.

Cons:

The fact that Firefox doesn't handle the software?

Clemens
CTO in Germany
Information Technology & Services, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Solved our problem with missing receipts

4.0 4 years ago

Comments: It is a great tool to manage expenses of your colleagues and providing them with budget without missing a receipt.

Pros:

-No missing receipts anymore -Easy management of expenses -Easy management of subscribtions -Virtual credit-cards for purchases

Cons:

-Seems to have different functionality on app and on the web app which can be confusing in the beginning.

Spendesk Response

4 years ago

Thanks so much for your review Clemens. We're glad you're catching all those receipts! - The Spendesk team

Thomas
Head of Finance in Germany
Real Estate, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Great help in everyday work

4.0 6 years ago

Comments: Spendesk helps us keeping track of budgets and enables our employees to responsibly purchase what they need for their work - and that in a very efficient way.

Pros:

Very easy to use, compact and clearly presented. Also, each member invited instantly gets the idea how to use it.

Cons:

I would prefer the option to produce virtual credit cards for entire teams w/o having to define the supplier. That way the teams would really be enabled to determine on how to spend e.g. their team budgets w/o having to apply for a card for every single purchase.

Spendesk Response

6 years ago

Thank you Thomas for taking the time to give us this nice review!

Alexis
Head of Cluster in Belgium
Events Services, 501–1,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Heroes Belgium Review

5.0 6 years ago

Pros:

The fact that a physical card becomes useless and that I can delegate payments and bookings to team members whilst keeping the control over the costs

Cons:

The few times the generated card doesn’t work

Spendesk Response

6 years ago

Thank you for your nice review Alexis. Sorry to here that you are facing issues with your card generator. Your account manager will get back to you shortly!

Ollie
Shopping Centre Portfolio Manager in UK
Real Estate, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Ease of Use

5.0 6 years ago

Pros:

It's great to make purchases and ideal that I need not use my own card for online payments

Cons:

There was an issue with where my approvals went initially though this may be because of my direct report within the company

Spendesk Response

6 years ago

Thank you Ollie for your nice review. We are happy to make your life so much easier!

Thiemo
Managing Director in Austria
Management Consulting, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Excellent product that makes a messy, old-fashioned process truly digital and efficient.

5.0 5 years ago

Comments: Very reliable, solid product.

Pros:

Software user interface, easy of use. End-to-end, very well though-trough experience and features.

Cons:

Heavy pricepoint for smaller companies like us.

Spendesk Response

5 years ago

Thank you Thiemo for your nice review. All the team wishes you a great day!

Philip
Partnership Manager EU in Germany
Verified LinkedIn User
E-Learning, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Excellent Product!

5.0 6 years ago

Pros:

I am using the software for all my travel expenses. I do not work in finance, so I do not have much insight on the usability for the company overall but as an individual, Spendesk makes it extremely easy to manage my expenses. The App helps to keep everything organised while on the road.

Cons:

I have no complaints about the software. Again, I do not manage the finances for the company but for me personally, there are no cons.

Spendesk Response

6 years ago

Thank you so much Philip for your nice review. If you need any assistance while traveling, do not hesitate to contact our support team and we'll be glad to help!