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Resource Guru
What Is Resource Guru?
Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.
Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.
Try it free for 30 days!
Who Uses Resource Guru?
Any team working on projects where time and resources are limited. Resource Guru helps agencies, consultants, IT teams, construction, and more to balance competing priorities and deliver work on time.
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Resource Guru
Reviews of Resource Guru

Resource Guru Gets the Job Done Easily
Comments: Easy way to keep track of resources for scheduling, planning and project purposes
Pros:
Ease of use and simple , effective visualization of scheduled resources
Cons:
Needed to integrate with Harvest to get full picture of time actually spent on projects rather than just time scheduled
Alternatives Considered:
Easy to use calendar and resource management
Comments: Resource Guru is a great tool when you need to schedule multiple resources. It is easy to use, does not require any software installation and is a very good tool.
Pros:
Easy to set up, use and implement. Great value for money and super customer support. Integrates with outlook.
Cons:
Mobile solution could be better. It works fine, but could be improved.

An adequate calendaring tool for resource management
Comments: We use Resource Guru to manage the utilization/booking of our research facilities. This works well for us as we have a small number of facilities we manage. I cannot offer a recommendation for/against this project for large numbers of resources (>10) as it might be cumbersome at that point. For our limited resource pool, it works well.
Pros:
The interface is simple to use and understand with respect to resource availability and conflict. It serves its purpose well.
Cons:
New feature rollout is buggy. When I switched between the "beta" ("new") experience back to the classic, I received a nagging email from the company telling me I had recently logged in using the "classic" experience and it would eventually be discontinued, and that I should try out the "new" experience. This product is basically a shared calendar, and while it offers reporting that is a hybrid somewhere between Microsoft Outlook and Project, it's a bit too pushy with respect to new features.
Resource Guru Response
5 years ago
Hi Steve Thanks for taking the time to share your thoughts on Resource Guru! I'm sorry that you felt our message regarding the new schedule was a bit pushy or potentially buggy. We needed to share this message because the old schedule will shortly be retired, and we didn't want people to be taken by surprise by that. As long as you click the cross to close the message, it won't reappear for you. I also wanted to take the opportunity to reassure you about the new schedule. It's a vast improvement on the old one - it's been completely rebuilt from the ground up to provide lightning fast scheduling, infinite scrolling, lots of enhancements including elastic overtime, and it's just as stable for incredibly large teams as it is for very small ones. I hope this helps, but if you have any other feedback or questions we'd love to hear from you! Thanks, Kat
Manage your Resources with Guru
Comments: Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying to use it. Very feel softwares feel that intimate or that nice to use.
Pros:
Fore forecasting tools offered by Resource Guru are fantastic. It is easy to use and it is very interactive.
Cons:
It just gets to a point where if the business grows too much, it feels like Resource Guru isn't able to handle it as well as some of the competitors. The Scalability they offer could be better.
Alternatives Considered:
project manager
Comments: Am happy with it user friendly just some small changes then it will be supper good for us
Pros:
Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.
Cons:
Not able to add sub tasksnot able to close a task when done or track if its been done
Great team management solution
Comments: Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses.
Pros:
Beauty of the UI and ease of adding projects and bookings and moving them around.
Cons:
There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits.
Senior Post Producer
Comments: We switched over to resource guru a while back and it's very user friendly and easy to use and displays all the information I need in a nice and easy to view way.
Pros:
Resource Guru makes it easy for us to manage scheduling our artists.
Cons:
No complaints here, it does exactly what I need it to.
Good and easy to use these resource guru.
Pros:
I like they developed a very good application which is easy to use and have the accuracy in it.
Cons:
Nothing overall it's good.if developer can add some colour in content so it's looks better.
The most user-friendly resource management tool.
Pros:
the dashboard design and interface. Its incredibly user-friendly and provides a great overview.
Cons:
The limited number of colours for projects/clients
Superintendent
Comments: Use it all the time, still learning the ups and downs with the system.
Pros:
Scheduling, coordination of meetings and what i am spending my time on.
Cons:
Nothing, I think it is a learning tool to understand better.
Best Scheduling Tool
Pros:
Easy to use, organised, detailed, flexible, and thinks of all possible options to help with the efficiency of planning accurately across a small or large team.
Cons:
The only thing we would rate negatively is that Resource Guru doesn't give you the option to tick off completed tasks.
Resource Guru Review
Pros:
I like that I can see my coworkers calendars and what office they are working from. Also get to see what projects they are on and their typical working hours.
Cons:
Maybe the layout design could be a little better sometimes it is hard to navigate to certain menus
What a great tool
Pros:
It's easy, the training is great and it works!
Cons:
You need to have the paid version to get the best but that is the same with most.
Excellent software
Pros:
It is easy to use and manage my work and my schedule and we can get the report base on your work you maintain on resource guru.
Cons:
Here is everything is good and user friendly.
Resource Guru makes the scheduling easy!
Pros:
It's easy to use and manage all information required. Nice UI and improved UX is one of the key things I get attracted to when using the system.
Cons:
I can't think of cons as of now since I'm loving the app.
Resource Guru Review
Comments: Overall, my experience with Resource Guru was positive. The platform provided an effective solution for resource management and scheduling, improving the efficiency and productivity of our team. The intuitive interface and scheduling features made it easy to allocate resources and track project progress. The platform's reliability and real-time updates ensured that everyone had access to the most up-to-date information. Although there were some limitations in terms of integrations, the overall experience with Resource Guru was excellent, empowering our team to effectively manage resources and deliver projects on time.
Pros:
One of the aspects I liked most about Resource Guru was its user-friendly interface and intuitive scheduling features. The platform provided a seamless experience for managing and scheduling resources, allowing me to easily assign tasks, track availability, and monitor project timelines. The drag-and-drop functionality and clear visual representation of resource allocations made it simple to plan and allocate resources efficiently. Additionally, the real-time updates and notifications ensured that everyone on the team was well-informed and could adapt to any changes or conflicts quickly.
Cons:
While Resource Guru had many positive features, one thing I liked least was the limited integration options with other project management tools. Although the platform offered some integrations with popular tools, there were instances where I needed to manually transfer data or reconcile information between different systems. It would be beneficial to have more seamless integrations with a broader range of project management and collaboration tools to streamline workflows and avoid duplicating efforts.
RG review for Ford creative
Comments: overall the use of the software has been beneficial to our business. it has made workflow more manageable, while also being easy for all users to access.
Pros:
it's ease of use and clear way to track projects and time.
Cons:
if could have a better feature for tracking holiday time and things like appointments, time off etc.
Great Software for Project Scheduling
Comments: We schedule resources on a national basis, and Resource Guru has been a critical tool for our success in doing so.
Pros:
Very easy to use, fast scheduling and other team members can pick it up very quickly. :)
Cons:
There aren't any features I that like least.
Could use this product with one hand tied behind my back
Comments: Really good.. it's has helped my day to day resourcing now end and saved me soooo much time as i don't have to keep maintaining an excel sheet
Pros:
It's intuitive, so it's very quick to pick up and use
Cons:
I haven't been able to take a snapshot or download a schedule... but that is probably because i am not on a higher level payment scheme
Guru Review
Comments: Not to much to complain about
Pros:
Product is easy to use and user friendly. Helps use alot in our workplace
Cons:
Lots of emails.
My go-to employee workloading tool
Pros:
The overall visual board to pull up during meetings is key for us at workload meetings.
Cons:
The lack of mobile app and mobile web-broswer experience is unusable.
Resource guru
Pros:
Easy to read and navigate around software
Cons:
Would prefer in a spreadsheet format over a month no just weekly
Great Product, easy to us
Pros:
I like that i can see where I and my teams are resourced and on what projects.
Cons:
nothing. except it keeps me on my toes and busy!
Ali's review
Comments: A useful and easy to use tool for establishing resource needs and conflicts.
Pros:
Helps with scheduling of staff and identoifying resource needs
Cons:
Tie to other frewquently used softwares such as Micosoft products
Great tool
Pros:
User-friendly, practical, and helps with scheduling appointments
Cons:
I have nothing to complain about so far.