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What Is Resource Guru?

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Try it free for 30 days!

Who Uses Resource Guru?

Any team working on projects where time and resources are limited. Resource Guru helps agencies, consultants, IT teams, construction, and more to balance competing priorities and deliver work on time.

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.

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Reviews of Resource Guru

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
69%
4
28%
3
2%
1
0%
Paul
Paul
CEO in US
Verified LinkedIn User
Information Technology & Services, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Resource Guru Gets the Job Done Easily

5.0 2 years ago

Comments: Easy way to keep track of resources for scheduling, planning and project purposes

Pros:

Ease of use and simple , effective visualization of scheduled resources

Cons:

Needed to integrate with Harvest to get full picture of time actually spent on projects rather than just time scheduled

Harald
Technical Manager in Norway
Management Consulting, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Easy to use calendar and resource management

5.0 last year

Comments: Resource Guru is a great tool when you need to schedule multiple resources. It is easy to use, does not require any software installation and is a very good tool.

Pros:

Easy to set up, use and implement. Great value for money and super customer support. Integrates with outlook.

Cons:

Mobile solution could be better. It works fine, but could be improved.

Steve
Steve
User Experience Lead in US
Verified LinkedIn User
Financial Services Software, 10,000+ Employees
Used the Software for: 6-12 months
Reviewer Source

An adequate calendaring tool for resource management

3.0 5 years ago

Comments: We use Resource Guru to manage the utilization/booking of our research facilities. This works well for us as we have a small number of facilities we manage. I cannot offer a recommendation for/against this project for large numbers of resources (>10) as it might be cumbersome at that point. For our limited resource pool, it works well.

Pros:

The interface is simple to use and understand with respect to resource availability and conflict. It serves its purpose well.

Cons:

New feature rollout is buggy. When I switched between the "beta" ("new") experience back to the classic, I received a nagging email from the company telling me I had recently logged in using the "classic" experience and it would eventually be discontinued, and that I should try out the "new" experience. This product is basically a shared calendar, and while it offers reporting that is a hybrid somewhere between Microsoft Outlook and Project, it's a bit too pushy with respect to new features.

Resource Guru Response

5 years ago

Hi Steve Thanks for taking the time to share your thoughts on Resource Guru! I'm sorry that you felt our message regarding the new schedule was a bit pushy or potentially buggy. We needed to share this message because the old schedule will shortly be retired, and we didn't want people to be taken by surprise by that. As long as you click the cross to close the message, it won't reappear for you. I also wanted to take the opportunity to reassure you about the new schedule. It's a vast improvement on the old one - it's been completely rebuilt from the ground up to provide lightning fast scheduling, infinite scrolling, lots of enhancements including elastic overtime, and it's just as stable for incredibly large teams as it is for very small ones. I hope this helps, but if you have any other feedback or questions we'd love to hear from you! Thanks, Kat

Rafael
Analyst in UK
Banking, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Manage your Resources with Guru

5.0 4 months ago

Comments: Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying to use it. Very feel softwares feel that intimate or that nice to use.

Pros:

Fore forecasting tools offered by Resource Guru are fantastic. It is easy to use and it is very interactive.

Cons:

It just gets to a point where if the business grows too much, it feels like Resource Guru isn't able to handle it as well as some of the competitors. The Scalability they offer could be better.

Nyaradzo
Project Manger in South Africa
Environmental Services, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

project manager

5.0 last year

Comments: Am happy with it user friendly just some small changes then it will be supper good for us

Pros:

Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.

Cons:

Not able to add sub tasksnot able to close a task when done or track if its been done

Deven
Owner in US
Construction Software, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Great team management solution

5.0 9 months ago

Comments: Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses.

Pros:

Beauty of the UI and ease of adding projects and bookings and moving them around.

Cons:

There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits.

Dominick
Senior Post Producer in US
Marketing & Advertising, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Senior Post Producer

5.0 2 months ago

Comments: We switched over to resource guru a while back and it's very user friendly and easy to use and displays all the information I need in a nice and easy to view way.

Pros:

Resource Guru makes it easy for us to manage scheduling our artists.

Cons:

No complaints here, it does exactly what I need it to.

Verified Reviewer
Verified LinkedIn User
Broadcast Media, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Good and easy to use these resource guru.

5.0 9 months ago

Pros:

I like they developed a very good application which is easy to use and have the accuracy in it.

Cons:

Nothing overall it's good.if developer can add some colour in content so it's looks better.

Caroline
Account Director in Denmark
Marketing & Advertising, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

The most user-friendly resource management tool.

5.0 4 months ago

Pros:

the dashboard design and interface. Its incredibly user-friendly and provides a great overview.

Cons:

The limited number of colours for projects/clients

Jim
Superintenden in US
Construction Software, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Superintendent

5.0 2 months ago

Comments: Use it all the time, still learning the ups and downs with the system.

Pros:

Scheduling, coordination of meetings and what i am spending my time on.

Cons:

Nothing, I think it is a learning tool to understand better.

Kiley
Traffic Manager in South Africa
Marketing & Advertising, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Best Scheduling Tool

5.0 11 months ago

Pros:

Easy to use, organised, detailed, flexible, and thinks of all possible options to help with the efficiency of planning accurately across a small or large team.

Cons:

The only thing we would rate negatively is that Resource Guru doesn't give you the option to tick off completed tasks.

Pablo
Designer in US
Architecture & Planning, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Resource Guru Review

5.0 last year

Pros:

I like that I can see my coworkers calendars and what office they are working from. Also get to see what projects they are on and their typical working hours.

Cons:

Maybe the layout design could be a little better sometimes it is hard to navigate to certain menus

Emma
Operations Manager in UK
Marketing & Advertising, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

What a great tool

5.0 12 months ago

Pros:

It's easy, the training is great and it works!

Cons:

You need to have the paid version to get the best but that is the same with most.

RUSHIKESH
software implementation in India
Hospital & Health Care, 10,000+ Employees
Used the Software for: 6-12 months
Reviewer Source

Excellent software

5.0 12 months ago

Pros:

It is easy to use and manage my work and my schedule and we can get the report base on your work you maintain on resource guru.

Cons:

Here is everything is good and user friendly.

Nimesh
SWE and Technical Consultant in Sri Lanka
Computer Software, 51–200 Employees
Used the Software for: 6-12 months
Reviewer Source

Resource Guru makes the scheduling easy!

5.0 7 months ago

Pros:

It's easy to use and manage all information required. Nice UI and improved UX is one of the key things I get attracted to when using the system.

Cons:

I can't think of cons as of now since I'm loving the app.

Marek
CEO in Poland
Financial Services Software, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Resource Guru Review

5.0 2 years ago

Comments: Overall, my experience with Resource Guru was positive. The platform provided an effective solution for resource management and scheduling, improving the efficiency and productivity of our team. The intuitive interface and scheduling features made it easy to allocate resources and track project progress. The platform's reliability and real-time updates ensured that everyone had access to the most up-to-date information. Although there were some limitations in terms of integrations, the overall experience with Resource Guru was excellent, empowering our team to effectively manage resources and deliver projects on time.

Pros:

One of the aspects I liked most about Resource Guru was its user-friendly interface and intuitive scheduling features. The platform provided a seamless experience for managing and scheduling resources, allowing me to easily assign tasks, track availability, and monitor project timelines. The drag-and-drop functionality and clear visual representation of resource allocations made it simple to plan and allocate resources efficiently. Additionally, the real-time updates and notifications ensured that everyone on the team was well-informed and could adapt to any changes or conflicts quickly.

Cons:

While Resource Guru had many positive features, one thing I liked least was the limited integration options with other project management tools. Although the platform offered some integrations with popular tools, there were instances where I needed to manually transfer data or reconcile information between different systems. It would be beneficial to have more seamless integrations with a broader range of project management and collaboration tools to streamline workflows and avoid duplicating efforts.

Zak
Client services manager in UK
Design, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

RG review for Ford creative

5.0 11 months ago

Comments: overall the use of the software has been beneficial to our business. it has made workflow more manageable, while also being easy for all users to access.

Pros:

it's ease of use and clear way to track projects and time.

Cons:

if could have a better feature for tracking holiday time and things like appointments, time off etc.

Patrick
Project Manager in Canada
Hospital & Health Care, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Great Software for Project Scheduling

5.0 last year

Comments: We schedule resources on a national basis, and Resource Guru has been a critical tool for our success in doing so.

Pros:

Very easy to use, fast scheduling and other team members can pick it up very quickly. :)

Cons:

There aren't any features I that like least.

Missy
Resource in UK
Design, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Could use this product with one hand tied behind my back

5.0 2 years ago

Comments: Really good.. it's has helped my day to day resourcing now end and saved me soooo much time as i don't have to keep maintaining an excel sheet

Pros:

It's intuitive, so it's very quick to pick up and use

Cons:

I haven't been able to take a snapshot or download a schedule... but that is probably because i am not on a higher level payment scheme

Cory
Surveys in US
Construction Software, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Guru Review

4.0 2 years ago

Comments: Not to much to complain about

Pros:

Product is easy to use and user friendly. Helps use alot in our workplace

Cons:

Lots of emails.

Brendan
GIS Branch Manager in Canada
Civil Engineering, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

My go-to employee workloading tool

5.0 2 years ago

Pros:

The overall visual board to pull up during meetings is key for us at workload meetings.

Cons:

The lack of mobile app and mobile web-broswer experience is unusable.

Douglas
Rail protection officer in New Zealand
Railroad Manufacture, 501–1,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Resource guru

5.0 2 years ago

Pros:

Easy to read and navigate around software

Cons:

Would prefer in a spreadsheet format over a month no just weekly

David
Senior Functional Consultant in UK
Information Technology & Services, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Great Product, easy to us

5.0 2 years ago

Pros:

I like that i can see where I and my teams are resourced and on what projects.

Cons:

nothing. except it keeps me on my toes and busy!

Ali
VP, environmenatl services in US
Environmental Services, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Ali's review

4.0 2 years ago

Comments: A useful and easy to use tool for establishing resource needs and conflicts.

Pros:

Helps with scheduling of staff and identoifying resource needs

Cons:

Tie to other frewquently used softwares such as Micosoft products

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Great tool

5.0 2 years ago

Pros:

User-friendly, practical, and helps with scheduling appointments

Cons:

I have nothing to complain about so far.