17 years helping Israeli businesses
choose better software

What Is Microsoft OneNote?

Microsoft OneNote is a fully functional digital note taking application which can be used to organize, share and collaborate on ideas. The solution comes with a free companion application for Windows devices and offers deep search functionality for all notes stored in its system. Users can store and organize audio recordings that are in a searchable format as well as integrate them with other Microsoft 365 products such as Excel or Word. To save time and effort, they can also highlight their handwritten notes by using various shapes and colors on the screen of their mobile device.

Who Uses Microsoft OneNote?

Creative project management solution for creating notes, sharing ideas, adding annotations, and more.

Microsoft OneNote Software - OneNote notebook
Microsoft OneNote Software - OneNote annotations
Microsoft OneNote Software - OneNote sketching
Microsoft OneNote Software - OneNote workbook tabs

Not sure about Microsoft OneNote? Compare with a popular alternative

Microsoft OneNote

Microsoft OneNote

4.6 (1,774)
US$6.00
month
Free version
Free trial
11
7
4.5 (1,774)
4.5 (1,774)
4.3 (1,774)
VS.
Starting Price
Pricing Options
Features
Integrations
Ease of Use
Value for Money
Customer Service
US$159.99
Free version
Free trial
17
5
4.6 (2,210)
4.4 (2,210)
4.2 (2,210)
Green rating bars show the winning product based on the average rating and number of reviews.

Other great alternatives to Microsoft OneNote

Microsoft Word
Top rated features
Document Management Software
Document Storage
Offline Access
Asana
Top rated features
Project Management Software
Project Planning/Scheduling
Task Management Software
Sublime Text
Top rated features
API
Access Controls/Permissions
Graphical User Interface
monday.com
Top rated features
Inventory Tracking
Order Fulfillment Software
Product Identification
Slack
Top rated features
Chat/Messaging
Real-Time Chat
Real-Time Notifications
Trello
Top rated features
Project Management Software
Project Planning/Scheduling
Task Management Software
Sticky Tasks
Top rated features
No features have been rated by reviewers for this product.
OneDrive
Top rated features
Access Controls/Permissions
Document Storage
File Sharing Software
Goodnotes
Top rated features
Document Storage
Notes Management
Search/Filter

Reviews of Microsoft OneNote

Average score

Overall
4.6
Ease of Use
4.5
Customer Service
4.3
Features
4.5
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
ginda
ginda
teacher manager in Indonesia
Verified LinkedIn User
Education Management, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

BEST NOTE APPLICATION

5.0 last month New

Pros:

this app gives me easy way to note everything in everymoment of my worklife!! I totally recomend to you about this wonderful application. it is easy, simple and complete note application

Cons:

i never founf any trouble using this application

Athene
Owner-CEO in Luxembourg
Consumer Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Everyone needs to use it!

4.0 last week New

Comments: Overall OneNote is a great tool to use for project management. I use this almost every day for tracking my team’s tasks, projects and to-dos, and I love that you can easily integrate it with other Microsoft tools like Excel/Word/Teams etc . I have recommended it to multiple colleagues even for organizing the workload and tasks of external partners and consultants, and it’s working great!

Pros:

This is a very easy to use and versatile tool. It’s very intuitive to use, you can incorporate easily different elements like text/images/drawings etc, and you can link everything back to microsoft office or Teams amazingly!

Cons:

Some more advanced tools for organization could be useful. I am missing the tagging option for the files I am collaborating with people from my company.

Mark
Founder and CEO in US
Apparel & Fashion, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

OneNote Review

3.0 2 weeks ago New

Pros:

Able to save documents written in Microsoft word. Has great storage for saving documents

Cons:

Unable to connect to a printer. When it comes down to getting documents it has a hard time releasing them.

Tom
Site Acquisition Specialist in US
Wireless, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source
Source: SoftwareAdvice

Alternatives Considered:

OneNote is a Game Changer

5.0 last month New

Comments: OneNote has revolutionized the way I organize and manage information. Its intuitive interface, flexible canvas, and powerful features have made it an indispensable tool in both my personal and professional life. Whether I'm capturing fleeting thoughts, collaborating on projects, or simply keeping track of my daily to-dos, OneNote consistently proves to be a reliable and versatile companion. Its seamless integration with other Microsoft products further enhances its value, making it a true productivity powerhouse. OneNote is not just a note-taking app; it's a digital workspace that empowers me to be more organized, efficient, and creative.

Pros:

OneNote is my digital sanctuary for organizing thoughts, ideas, and information. Its flexible canvas allows me to seamlessly capture notes, clippings, images, and even audio recordings in a way that feels natural and intuitive. The ability to create multiple notebooks and sections keeps everything neatly organized, while the powerful search function ensures that I can always find what I need. Whether I'm brainstorming for a project, taking lecture notes, or simply jotting down a quick reminder, OneNote is my go-to tool. The ability to collaborate with others in real-time is a game-changer, making it an essential tool for both personal and professional use. OneNote is not just a note-taking app, it's a productivity powerhouse that has become an indispensable part of my daily workflow.

Cons:

Sometimes it takes a bit long to upload onto my desktop.

Tatiana
Associate Director in US
Health, Wellness & Fitness, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Highly Recommend

5.0 2 weeks ago New

Comments: I really very positive experience with OneNote. I utilize mine to house the most important information related to my day to day duties, terminology, contacts, projects, and processes. I love the tab and sub tab capabilities and color coding options.

Pros:

I love that I can take and organize my notes digitally without the fear of losing any information. I also like how OneNote is getting more and more integrated with other applications, for example our newest AI component, Copilot. I love that I can import emails to save to my OneNote or create a table in one note and export it to excel. The application is very user friendly, easy to navogate and customize to my liking.

Cons:

There isn’t much I don’t like. I supposed when I want to format documentation, that can be a little difficult sometimes. However, OneNote is not really made for this so I typically utilize PowerPoint or word to format content (depending on what’s being generated) and then I import it into OneNote.