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Microsoft Access Reviews

About Microsoft Access

Database management system that allows users to store and manage data and create database-powered apps.

Learn more about Microsoft Access

Pros:

Microsoft Access provides an economical and efficient method for storing your data. Users can manipulate and organize date by creating tables and queries to suit business needs.

Cons:

The design feature, though flexible, is extremely difficult and time-consuming to learn. Once it is set up, it is easy to enter and search for data, but designing what is needed is very difficult.

Microsoft Access ratings

Average score

Ease of Use
3.9
Customer Service
3.9
Features
4.4
Value for Money
4.3

Likelihood to recommend

7.9/ 10

Microsoft Access has an overall rating of 4.4 out 5 stars based on 200 user reviews on Capterra.

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Filter reviews (200)

Guy
Guy
Director in UK
Verified LinkedIn User
Health, Wellness & Fitness, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

A good database and query solution

4.0 8 months ago

Comments: find for small or quick projects, but sometimes lacking for more complex needs

Pros:

Compatibility and familiarity with all other Microsoft product family

Cons:

feels somewhat less powerful and functional than other database and query engines

Mark
Technical Manager in UK
Facilities Services, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft Access & SQL

4.0 11 months ago

Comments: In general MS Access is great tool which can be used to manage small company data, reducing the need for lots of spreadsheets.

Pros:

If you are a beginner to database management and dash boards MS Access is a good place to start. It then has the additional features to connect to other databases such as SQL. There are also many customization you can make with VBA.

Cons:

After using Access for many years the updated versions would often have different file types and previous VBA would become redundant. This seems not to be such a problem in recent years.

Caitlyn
Office Administration in Canada
Construction Software, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

I have always been a fan of Access

5.0 last month New

Pros:

I love the functionality of it. We used it to make a database for our customers. It worked really well! Highly recommend for anyone looking to create a database.

Cons:

It was no longer supported and so we lost our database and had to switch to an online provider.

Kayla
Executive Director in US
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Access is ok for low level needs

1.0 last year

Comments: I did not love our overall experience with Microsoft, I was most happy when we no longer had to use it.

Pros:

It was very intuitive to use and like other microsoft products.

Cons:

The inability to put multiple donations in and have them show when we pulled reports.

Emily
Treasurer in US
Nonprofit Organization Management, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Thank goodness for Microsoft Acces

5.0 4 months ago

Comments: I've had more than 30 years of using it for various business practices. It's the right tool for the job in so many cases.

Pros:

Microsoft Access has been around for more than 30 years for a reason. It's useful and I couldn't do my work without it.

Cons:

It's usable, but complex. Thankful for lots of YouTube videos to help teach me lots of cool solutions for best practices with using Microsoft Access.

Kevin
Broker in US
Transportation/Trucking/Railroad, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Evergreen - Access

5.0 2 months ago

Comments: Positive with an improvement in office workflow

Pros:

Access is a full-fledged database program will all of the necessary features

Cons:

Sometimes its a bit difficult to know why an item is ending up in paste-errors.

Tonji
Sales in US
Consumer Goods, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Access the list and the report

4.0 2 months ago

Comments: Working with Access can be as small as creating a table listed with names, address, and telephone number to as big as analyzing report information in a big company.

Pros:

It stores, creates reports and tables. It uses tables to store data and you can share the created reports.

Cons:

Limited at working with other databases it has some restrictions.

Ezra
Owner in UK
Luxury Goods & Jewelry, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Creates Databases with Ease

5.0 7 months ago

Comments: This is by far the hest software for creating databases ive ever used. It helps create databases for medical data entry that companies still use 20 years later.

Pros:

I love how easy it is to create databases for companies with this software. The graphics are awsome and it gives you all the settings and options on a easy to use platform.

Cons:

It sometimes has trouble importing files from other databases not created with Access giving you a mess to clean up.

RICARDO
Sales Representative in US
Computer Software, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Flexible and powerful.

5.0 3 weeks ago New

Comments: It has been my preferred developing platform for years.

Pros:

It is super easy to develop any kind of application using VBA.

Cons:

You cannot create executables, this forces you to have MS Access installed on the PC where you want to run your application.

Mark
Operational Excellence in US
Automotive, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Premier consumer database

4.0 9 months ago

Comments: Absolutely critical to our business and very powerful.

Pros:

Great functionality in helping us create databases as well as workflows with permissions. Can perform and monitor most business functions.

Cons:

Overall user interface is challenging at times and is not a very intuitive learn.

Scott
CFO in US
Veterinary Software, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Your choices are limtied

5.0 2 years ago

Comments: Access does it's job well for being a self contained DB program. There are "free" alternatives, that are good for using with access, but when starting from scratch I would still push for Access first.

Pros:

Access is Industry standard for in-house database and finance management in my opinion.

Cons:

Since Microsoft has gone 360/cloud, you seem to get a lot less value for the money. Previously a version of access or office could last you several years with updates, hence Microsoft's promise to update for life once you purchase a product - now you just can't purchase a product anymore, you have to "subscribe"

Brian
Owner in US
Retail, Self Employed
Used the Software for: 2+ years
Reviewer Source

Brian’s Review

5.0 2 years ago

Comments: Overall I recommend this product that I use quite often to everyone and anyone.

Pros:

"It is a viable and strong framework for information assortment and its administration. Simple to utilize and coordinate, you don"t should be a specialist to have the option to overseeing it."

Cons:

"The arrangement of the server was truly extreme. At the point when I needed to set it up on one of my clients' machines, it required me several hours to sort out where libraries were going wrong."

Alaa
Site Engineer in Jordan
Construction Software, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Best solution for small business

5.0 2 years ago

Comments: I found it as the first step to beginning development, it's elementary and straightforward and can automate any procedure or process.

Pros:

Access enables the creation of database-driven applications quickly. It offers pre-built elements like forms and reports that may be readily altered and integrated into the application, as well as templates.

Cons:

Large-scale or enterprise-level data requirements could be difficult for Access to handle, despite the fact that it is appropriate for small to medium-sized databases. Dealing with a large amount of data or complicated queries may cause performance problems.

Aldrin
Mr in Uganda
Architecture & Planning, Self Employed
Used the Software for: 1-5 months
Reviewer Source

Perfect for Data management file for small to medium type of organization

5.0 2 years ago

Comments: As a newbie learner apps a like tools developer , this apps is for you. Its convenient to use. It needs no enough knowledge in VBA language to develop a simple data system but its compulsory to know programming to have an appealing one. For an office to have a nice office documentation, this is recommended.

Pros:

I like MS office access because its easy to use specially if someone is using a developed system developed by some users for easy functionality. Its good for office documents and reporting. It can handle large data files. For small developers using this software, easy to use and convenient. Not needing more vba knowledge to creates a simple system, Easy to create tables, query, forms and reports. Buttons are ready made. You just need to follow proper clicking of commands to get the right function. More convenient that MS Excel.

Cons:

If not properly setup in a network can affects its full functionality due to overloading of users. It may stop on working and need to restart the software again. It crashes sometimes if not properly handled.

Verified Reviewer
Verified LinkedIn User
Banking, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Great for simple and mid-level databases

5.0 3 years ago

Comments: Whether you are an experienced programmer or a novice, Access is a great tool.
If you do not know SQL, Access can create queries for you. (not VBA though).
You can easily integrate Access with all other products - Excel, Txt files, SQL Server, Oracle, etc.
If you wish to dwelt deeper into programming - Access is a great place to start, after becoming more experienced, yo can start using SQL Sever, VB, Oracle, and databases and front end applications.

Pros:

If you want a relational database, and don't have hundreds of tables, 100,000+ rows each - access is a database to use. First of all it provides - Back End (tables), Front End (forms), Queries, and built in Reports. if you have many users, you can split - Master Database that will only have tables, and other databases linked to it will hosts forms and everything else while being linked to the main database. It utilizes SQL language and VBA so you can perform pretty much every command you need. You can add any control on Form or Table level to verify what users are doing to prevent errors. Regarding what I said about hundreds of tables - if you simply want to look through tables now and then, but not on regular basis, you can store data outside in large txt files, load them, an then remove. (For that using temporary copies will be most useful)

Cons:

I've been working with Access for about 20 years, many issues I've seen earlier have been fixed. Now if you wish to split a database, it can do it for you. Maximum limit for currency is not a couple of billions anymore (not a huge amount for Financial Companies) My least favorite part is compacting. Database often becomes to large and needs to be compacted before it crashes. Compacting still takes to long, and sometimes database crashes while doing that. I wish some king of automatic compacting can be done without asking the user.

badawy
freelancer in Saudi Arabia
Architecture & Planning, Self Employed
Used the Software for: 2+ years
Reviewer Source

Review about Microsoft Access

5.0 3 years ago

Comments: I have been working on Microsoft Access since my studies and after graduating from the Urban Planning Department, and I am still practicing it in my job, as it is the rest of the Microsoft group, such as Word, Excel, and PowerPoint, among the programs that are indispensable in many fields.

Pros:

• The main reason may be availability. Microsoft workplace licensing is a should these days and comes with it access. • Most of the time, within the absence of an appropriate information environment, access is incredibly helpful for making a info, which might be simply achieved through an access database with easy queries to extract information. In addition, creating I/O forms makes life a lot of easier to navigate through the database it's very straightforward and intelligible that beginners can handle easily...Where and what will this operate do. • the developer also can use it for his or her own news purposes, it's going to facilitate in data analysis and that they also can work on reporting. • we will even have information during a table format that customers can simply understand. making entity relationship diagrams for multiple tables and creating sample diagrams is incredibly simple

Cons:

• One of the downsides of the program is that with the massive range of information inputs, the applying becomes slower, that ends up in a rise within the time in extracting ANd process data. • Typically it produces a mistake because of an sudden ending that I ne'er understood. • It' not as climbable as alternative enterprise information solutions, though it will still do the task.

Verified Reviewer
Verified LinkedIn User
Mental Health Care, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Perfect for Running Reports and Data Analysis

4.0 3 years ago

Comments: I can create quality reports monthly, and I can analyze a lot of data using it. It's helped me with all my clients' projects. Microsoft users should definitely consider this product.

Pros:

It will save you time when creating a system that will only get used on one computer, enabling you to create reports in an easily accessible format. Reports and various forms are available, linked to a programming code using programming languages, and complex arithmetic operations executed using code stored in the application. Also, adding tables and linking them together is very easy.

Cons:

Large amounts of data tend to cause the software to operate slower and it can't be purchased separately.

Jonnadula
Freelancer in India
Computer Software, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Microsoft Access Review of Group Collaboration and User Experience

5.0 3 years ago

Comments: I understood Microsoft access needs a more vigorous arrangement in information capacity regions where its boundaries are surpassed particularly with enormous informational indexes. I have been involving it for SMB data sets and can say it has been a commendable encounter. SMBs upscale their organizations at any point time and their information expands this is where I require some investment of MS Access likewise increments. Which makes me self-conscious in the midst of anxiety. The presentation is impacted over the long run as the information get greater in any event, when put away in the cloud. I would cherish an improvement with stacking time against bigger informational index. Additionally mix of MS access into new innovations like blockchain is important. I'm designing my strategy for getting around utilizing MS Access with blockchain exercises and the advancement has been empowering.

Pros:

Data groups can team up on a data set and tables progressively on the web application. This web Collaboration makes distant information groups profoundly useful without expecting to move out of the internet browser.

Cons:

Data groups can't team up through the work area application. Cooperative suers are exposed to the limit of their internet browsers. The User experience of the web connection point isn't so smooth and pleasant as the work area application which make information the board, storehouses and inquiries somewhat hostile with huge informational index.

Andrew
Web Developer Intern in US
Information Technology & Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Excellent product for low-level database management

4.0 3 years ago

Comments: Overall, Microsoft Access provides fast deployment, easy write times, security, and great data managment tools to make our business run efficently.

Pros:

Deployment, write speed, secure access, data managment

Cons:

Pricing can be expensive for small businesses

Verified Reviewer
Verified LinkedIn User
Design, Self Employed
Used the Software for: 2+ years
Reviewer Source

Practical for home or small business use

4.0 3 years ago

Pros:

Great speed compared to Excel. Possibility of relationships between tables, which works very well. Custom reports. The possibility of building forms and transforming the database into a small system. Easy integration via VBA with other Microsoft Office applications.

Cons:

The impossibility of purchasing it separately. Not everyone needs all the tools included in Microsoft Office 365

Gavin
Treasurer in UK
Sports, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Microsoft Access - Legacy database

4.0 2 years ago

Comments: We ran our club database for many years on Access. We only switched away because we moved to a web based platform integrating other non-database features

Pros:

Very comprehensive features, everything needed present

Cons:

Not the easiest to set up without prior knowledge of system

Verified Reviewer
Verified LinkedIn User
Government Administration, 501–1,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Data analysis and Database programming streamlined with Microsoft Access

3.0 3 years ago

Comments: Have been using Microsoft Access as a part of the Microsoft suite, so the software is definitely tailored to such a scenario. Would appreciate if AI was also considered in version upgrades.

Pros:

Microsoft access is a great tool for data access and analysis, its is robust and straightforward. With the right training, anyone can use this and put meaning to a vast range of data. There is availability of several tools and templates, and integration with Microsoft Suite is exemplary.

Cons:

Not suitable for organizations who are responsible for analyzing large databases, as it has a finite limit. Additionally there is limited integration with other data formats.

LEonardo
University Professor in Italy
Education Management, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Valuable and well integrated database

4.0 2 years ago

Comments: I have been using Microsoft access for over a decade. I have taught this softer to generations of students; a really valuable didactic tool.

Pros:

The full and perfect integration with all the other Microsoft products, like Word, Outlook, and Excel.

Cons:

The weakness in cloud capability and the lack of integration with other external software

Aria
Design Consultant in Indonesia
Publishing, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Best For Small Office To Enterprise

5.0 3 years ago

Comments: This tool is very helpful for me, specially for organizing files without the need of very high programming skills. Beginner to expert can use this tool in a very easy way to learn.

Pros:

Database management functions make it easier for people, even beginner, to work with this software. There's no need for advanced qualifications to use this tool for everyday life.

Cons:

Data synchronization sometimes takes longer than it needs to be

Travis
Quality Engineer in US
Electrical/Electronic Manufacturing, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

The Quick Data-Driven Application Development Tool

5.0 2 years ago

Pros:

The best part about Microsoft Access is the combination of a data source, graphical interface design and automation into a single environment without the need to compile anything for quick development. The deployment of the application can be as simple as distributing or sharing the file. If there are multi-user needs these can be handled just as easily.

Cons:

Occasionally data corruption can be a thing for multi-user situations. Also, when working within the various versions (2003, 2010, 2013, 2016, etc.) and the changes made to functionality there is an added layer of technical difficulty to deal with.